506.2 Student Directory Information

Student directory information is designed to be used internally within the school district. Directory information is defined in the annual notice. It may include the student's name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number, user ID or other unique personal identifier, photograph and other likeness, and other similar information. Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.

 

Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

 

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

Legal Reference:

20 U.S.C. § 1232g.  34 C.F.R. Pt. 99, 300.560 - .574.  Iowa Code ch. 22;

622.10.  281 I.A.C. 12.3(4); 41.123.  1980 Op. Att'y Gen. 720.

 

Cross Reference:

504 Student Activities

506 Student Records

901 Public Examination of School District Records

902.4 Live Broadcast or videotaping

 

Approved                                 Reviewed       3-25-14  1-28-19    11-22-21  11-20-23     Revised 7-17-12

506.2E1 Authorization for Releasing Student Directory Information

Authorization attached.

506.2R1 Use of Directory Information

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which is published at least annually in a prominent place or in a newspaper of general circulation in the school district:

 

The following information may be released to the public in regard to any individual student of the school district as needed. Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by to the principal. The objection needs to be renewed annually.

 

NAME, ADDRESS, TELEPHONE LISTING, EMAIL ADDRESS, DATE AND PLACE OF BIRTH, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

 

DATED                                                                 , 20