ASPIRE Program Assistant

 
                 East Union Community School District
                                         Job Description
 
Title:  East Union School and Community Resource Assistant
           & Before/After School Program Site Coordinator (ASPIRE Program Assistant)
 
Building/Department Assignment: Aspire More Building at Fairgrounds
Reports to:  ASPIRE Program Director
 
Qualifications:
Program assistant helps in all operations as defined by the School and Community Resource Coordinator, performs a wide variety of duties related to the Family Resource Center and the Before and After School Programs, and manages the front office to provide a welcoming and efficient working environment.  
 
Requirements:

1. Earned a High School diploma or advanced degree
2. Must be able to attend to detail and take tasks from start to completion in a timely manner
3. Must be able to handle and prioritize multiple requests or tasks
4. Must be courteous and cooperate with supervisors, the public, school staff and students
5. Demonstrate keyboarding and computer skills
6. Demonstrate good communication skills (face-to-face, telephone, e-mail, etc.)

 
Physical Requirements:

1. Must be able to work in noisy and crowded conditions
2. Must be able to do some lifting

 
FLSA Status      Non-Exempt
Status                 ______Full Time             ______Part Time
                            ______Hourly                 ______Salary
 
Essential Functions;
Performance Responsibilities:

1. Supports the philosophy and mission of the East Union Community School District
2. Is able to accept directions, changing situations and work assignments
3. Shows initiative in willingness to assume responsibility by being able to determine priority in work schedule
4. Utilizes time appropriately and follows all rules and policies
5. Stays abreast of new information, innovative ideas, and techniques and plans constructively for future needs or changes
6. Attends needed training that would be beneficial to the position (i.e. CPR, Nutrition Workshops, Character Counts, etc.)
7. Communicates and works effectively with individuals/departments of the school district and students
8. Communicates and works effectively with parents and community members
9. Exemplifies good work habits for other employees
10. Works with a cheerful, helpful and open-minded attitude
11. Demonstrates the ability to get along with and have a positive effect on others
12. Demonstrates physical, mental, and emotional ability to perform assigned duties
13. Dresses in appropriate attire, giving special attention to cleanliness and general grooming
14. Clocks in and out each day in a timely manner

 
Essential Responsibilities;
Performance Responsibilities: (For ASPIRE, FRC, Family Toy & Book Lending Library and Successful Beginnings Preschool)
 
Performs scheduled job in a quick and efficient manner

1. Completes scheduled tasks as directed by School and Community Resource Coordinator
2. Uses own initiative to get the work done
3. Ensures that all activities conform to district guidelines
4. Completes forms in accordance with school procedures
5. Attends monthly meetings 
6. Composes, types, and distributes meeting minutes
7. Conducts research to find needed information, using sources such as the Internet
8. Plans projects and actively contributes as a team member
9. Operates electronic mail systems and coordinates the flow of information both internally and with other agencies and the public
10. Operates office equipment such as the fax machine, copier, and phone system, and uses computers for spreadsheets, word processing, database management, and other applications
11. Locates and attaches appropriate files to incoming correspondences requiring replies
12. Documents and forwards tuition payments to appropriate personnel 
13. Makes copies of correspondence and other printed material for ASPIRE program and FRC 
14. Creates informational material about ASPIRE and FRC, with Coordinator approval
15. Delivers weekly newsletters, materials, and snacks to Primary and/or Intermediate Building
16. Mails out correspondences as needed
17. Opens, routes and distributes incoming mail 
18. Sets up and maintains an orderly paper and electronic filing systems for records, correspondences, and other material
19. Informs Coordinator of needed supplies or materials and researches the cost 
20. Provides services to the public (i.e. FRC, assisting the public with the Food Pantry, copier, fax machine, computer, community events fliers and informational pamphlets.  FLL, assisting the public with checking out the toys and books.)
21. Proofreads printed material and recommends revisions
22. Assists new staff or substitutes with operation procedcures
23. Is willing to learn or take on additional tasks as time allows

 
Essential Responsibilities Specific to the Position;
Performance Responsibilities:

1. Makes parental contacts as needed regarding cancellations, schedule changes, etc.
2. Maintains and operates copier, printer, and fax machine; ensuring that supplies are stocked and maintenance is performed when necessary
3. Operates office laminator and die cut machine when needed
4. Creates and distributes monthly ASPIRE snack calendar (to meet USDA nutrition requirements), staff work schedule, and activity calendar 
5. Creates monthly grocery list of needed snacks and supplies for ASPIRE 
6. Maintains ASPIRE snack and supply cabinets and ensures that snacks are purchased, prepared, and delivered for ASPIRE 
7. Maintains front office area (clean, dust, water plants, organize book shelves and toys, etc.), 3 supply rooms, and a hallway work area
8. Assists Coordinator in planning annual Adopt-A-Family project with an annual Food Drive
9. Organizes Food Pantry and assists public when needed
10. Assists Coordinator in planning and executing quarterly family events 
11. Organizes, catalogs, and maintains Toy & Book Lending Library 
12. Assists Coordinator in planning, organizing, and carrying out various fundraisers throughout the year (making phone calls, typing letters and reminders, creating supply and grocery lists, working at the event, preparing food, setting up and tearing down, cleaning up, etc.)
13. Assists Coordinator in researching grants and additional funding sources
14. Creates and updates monthly bulletin boards (2 at Intermediate building and 1 at FRC) for upcoming ASPIRE events
15. Attends monthly staff meetings and planning sessions
16. Takes meeting notes and creates and distributes the minutes to all persons involved
17. Answers phone for Preschool, FRC and ASPIRE
18. Takes and delivers clear messages 
19. Assists callers as needed
20. Receives incoming package deliveries and routes the packages to the correct area
21. Bills and maintains records for Preschool Wrap-Around, Preschool Tuition and Meals
22. Works as a substitute Site Coordinator for ASPIRE as needed
23. Helps create a clean, safe, enriching environment in the ASPIRE classroom

 
General Responsibilities;
Performance Responsibilities:
Responsible for other related duties as assigned by Director
 
Shall conform to all equity rules and regulations relating to nondiscrimination on the basis of gender, race, creed, national/ethnic origin, creed, age, marital status, sexual orientation, or disability.
Created ___May 2009__
Board Adopted ______________